01
Document Repository
Centralize documents in a structured and searchable repository.
- Central document storage
- Document folders
- Document categories
- Document metadata
- Document indexing
- Document status
Enterprise Information Management
Document Management Module
A comprehensive Document Management System for managing employee documents, company documents, policies, contracts, forms, document storage, version control, approvals, access permissions, expiry dates, sharing, and complete document history.
Document Management Overview
Repository Active
Document Repository View Details
Documents 18,642
Pending Approval 27
Expiring Soon 43
Published 96%
Recent Document Activity
Company Policy
Published
Employment Contract
Uploaded
SOP Revision
Under Review
Employee Certificate
Renewal Due
Document Repository
Centralize company, employee, and workplace documents.
Version Control
Maintain document versions and track changes over time.
Access Control
Control document access by employee, role, department, and organization.
Approval Workflow
Manage document review, approval, acknowledgement, and publication.
Complete Document Management
Put every document in the right place.
Manage documents throughout their lifecycle, from creation and upload through review, approval, publication, sharing, renewal, archival, and secure disposal.
02
Document Categories
Organize documents according to business and workplace requirements.
- Company documents
- Employee documents
- HR documents
- Legal documents
- Finance documents
- Operational documents
03
Employee Documents
Maintain employee-related documents throughout the employee lifecycle.
- Identity documents
- Employment contracts
- Certificates
- Education documents
- Performance documents
- Other employee records
04
Company Documents
Manage documents used across the organization.
- Company policies
- Standard operating procedures
- Forms
- Guidelines
- Corporate documents
- Management documents
05
Document Upload
Upload and register documents with structured metadata.
- Multiple file formats
- Document metadata
- Document description
- Document owner
- Document tags
- Upload history
06
Document Version Control
Maintain document history and previous versions.
- Document versions
- Version numbering
- Version comments
- Version comparison
- Previous version access
- Version history
07
Document Review
Manage document review before publication or approval.
- Document reviewers
- Review assignments
- Review comments
- Review status
- Review deadlines
- Review history
08
Document Approval
Control document approvals using configurable workflows.
- Approval workflow
- Manager approval
- Department approval
- Management approval
- Multi-level approval
- Approval history
09
Document Acknowledgement
Track when employees read and acknowledge important documents.
- Employee acknowledgement
- Policy acknowledgement
- Read confirmation
- Digital acknowledgement
- Acknowledgement deadlines
- Acknowledgement history
10
Document Access Control
Protect sensitive documents with granular permissions.
- Role-based access
- Employee permissions
- Department permissions
- Branch permissions
- Document owner permissions
- Restricted documents
11
Document Sharing
Share documents with authorized users and organizational groups.
- Internal document sharing
- Department sharing
- Employee sharing
- Temporary access
- Shared document tracking
- Access expiration
12
Document Expiry Management
Monitor documents that require renewal or periodic review.
- Document expiry dates
- Renewal dates
- Expiry notifications
- Renewal reminders
- Expired document reports
- Document validity status
13
Document Search
Quickly find documents using structured search and filtering.
- Keyword search
- Category filtering
- Employee filtering
- Department filtering
- Document type filtering
- Date filtering
14
Document Notifications
Keep users informed about document activities and deadlines.
- Approval notifications
- Review notifications
- Expiry notifications
- Acknowledgement reminders
- Document sharing notifications
- Renewal notifications
15
Document Reports
Monitor document status, activity, ownership, and compliance.
- Document inventory
- Document activity
- Document expiry
- Document approval
- Document acknowledgement
- Document access reports
Document Management Framework
Connect storage, workflows, permissions, and compliance.
Create a centralized information framework covering document profiles, file storage, metadata, versions, workflows, permissions, sharing, access history, and audit controls.
Document Components
Organize every document with structured profiles, categories, types, metadata, tags, ownership, status, and relationships.
Document ProfilesProfiles, categories, types, metadata, tags, owners, status, and relationships.
Storage ComponentsRepositories, folders, file storage, locations, previews, monitoring, and archives.
Version ManagementVersion numbering, comments, comparison, previous versions, and history.
Workflow ComponentsReview, approval, acknowledgement, publication, renewal, notifications, delegation, and history.
Security ComponentsRole access, document permissions, folder permissions, temporary access, download and sharing controls.
Audit & ComplianceAccess history, activity tracking, acknowledgement status, retention, and document audit trails.
Document Lifecycle
Manage every document through a controlled lifecycle.
Manage documents from creation and registration through review, approval, publication, renewal, and archival.
01
CreateCreate or prepare organizational information and documents.02
UploadRegister documents with metadata, ownership, tags, and categories.03
ReviewAssign reviewers, capture comments, and manage review deadlines.04
ApproveProcess manager, department, and management approvals.05
PublishPublish approved documents and make them available to authorized users.06
RenewMonitor expiry dates and manage document renewal requirements.07
ArchivePreserve historical documents in controlled archive storage.Components & Capabilities
Everything needed to securely organize organizational information.
Document Management provides the core components required to securely organize and control organizational information.
Document ProfilesCentralized document identity and descriptive information.
Document CategoriesBusiness and workplace classification of documents.
Document TypesStructured document type definitions.
Document MetadataStructured information for indexing and classification.
Document TagsFlexible tagging for document organization.
Document OwnersAssign ownership and responsibility for documents.
Document StatusTrack draft, review, approved, published, expired, and archived states.
Document RelationshipsConnect related documents and business records.
Document RepositoriesCentralized repositories for organizational information.
Folder StructuresOrganize documents with structured folder hierarchies.
File StorageCentralized document and file storage.
Storage LocationsManage physical or logical storage destinations.
Document PreviewsPreview supported documents without leaving the repository.
Archive StoragePreserve historical documents in controlled archives.
Review WorkflowManage structured document review assignments and feedback.
Approval WorkflowControl document approval with configurable processes.
Acknowledgement WorkflowTrack employee acknowledgement of important documents.
Publication WorkflowControl the release of approved documents.
Renewal WorkflowManage document renewal and expiry processes.
Notification WorkflowDeliver document activity and deadline notifications.
DelegationSupport delegated workflow responsibilities.
Access ControlsManage role, employee, manager, department, and branch access.
Temporary AccessGrant controlled, time-limited access to documents.
Audit TrailTrack document activity, access, sharing, and administrative changes.
Connected with Your Workplace
Documents become part of the employee and workplace lifecycle.
Connect documents with employee lifecycle, HR operations, workplace services, finance, and business processes instead of keeping them isolated in separate systems.
Employee Management
Connect employee profiles with employment and personal documents.
Organization Management
Manage company and organizational documents with structured access.
Job Grade & Position
Associate policies and documents with organizational job structures.
Recruitment
Manage candidate and recruitment-related documents.
Onboarding
Manage onboarding forms, employee records, and required documentation.
Offboarding
Maintain separation documents and employee historical records.
Performance Appraisal
Store performance reviews, assessments, and supporting documents.
Payroll
Connect payroll records and related employee documentation.
Leave Management
Store supporting documents associated with employee leave processes.
Attendance
Support attendance records and related documentation.
Medical Benefit
Manage medical benefit documents and healthcare-related records.
Employee Loan
Store loan agreements, approvals, and supporting documents.
Claim Management
Manage receipts, claim documents, and reimbursement records.
Office Asset
Store asset-related documents, warranties, and supporting records.
Help Desk Ticketing
Attach and manage documents associated with employee support tickets.
Procurement
Manage purchase requests, supplier documents, contracts, and procurement records.
Notification System
Deliver approval, review, expiry, renewal, and acknowledgement notifications.
Mobile Application
Provide employees with controlled access to documents on mobile devices.
Designed for Modern Organizations
Built for secure and structured document management at every scale.
Suitable for organizations that need centralized document management across departments, branches, employees, and business processes.
Corporate Office
Centralize policies, contracts, procedures, forms, and corporate documents.
Manufacturing
Manage operational procedures, employee documents, quality documents, and records.
Multi-Branch
Manage shared and branch-specific documents with controlled access.
Large Organizations
Support large document repositories with structured permissions and workflows.
Hybrid Workplace
Give employees secure access to required documents from different work environments.
Growing Organizations
Establish a scalable document foundation as business operations expand.
Security & Access Control
Protect sensitive company and employee documents through role-based permissions, controlled sharing, temporary access, and complete activity tracking.
Role-based access control
Employee permissions
Manager permissions
HR administrator permissions
Department permissions
Branch permissions
Document-level permissions
Folder-level permissions
Restricted documents
Temporary document access
Sharing controls
Audit trail and access history
Reports & Analytics
See document inventory, activity, expiry, approvals, and compliance clearly.
Monitor the organization's document inventory, activity, approvals, expiry dates, employee acknowledgement, and access history.
Document InventoryOverview of documents maintained across the organization.
Document Category ReportAnalyze documents by category.
Document Type ReportMonitor document distribution by type.
Employee Document ReportReview employee-related document records.
Company Document ReportReview corporate document inventory.
Department Document ReportAnalyze documents by department.
Pending ReviewDocuments awaiting review.
Pending ApprovalDocuments awaiting approval.
Published DocumentsMonitor currently published documents.
Expired DocumentsIdentify documents that have passed their validity date.
Documents Due for RenewalTrack upcoming document renewals.
Archived DocumentsMonitor documents moved into archives.
Document UploadsTrack document upload activity.
Document DownloadsMonitor document download activity.
Document ViewsReview document viewing activity.
Document SharingTrack internal document sharing activity.
Document ChangesMonitor changes and version activity.
User ActivityReview user-level document activity.
Employee AcknowledgementMonitor employee acknowledgement status.
Policy AcknowledgementTrack policy reading and acknowledgement.
Document Expiry ComplianceMonitor compliance with document validity requirements.
Approval ComplianceReview document approval compliance.
Document Access AuditTrack access and sharing history.
Document Retention StatusMonitor document retention and archival status.
Workplace Integration
Make documents part of every employee and workplace process.
Documents become part of the employee and workplace lifecycle instead of isolated files stored in separate systems.
01
Employee Lifecycle
Manage required documents throughout hiring, employment, development, transition, and separation.
02
Employee Self Service
Give employees controlled access to documents they are authorized to view.
03
HR Administration
Centralize HR records, policies, contracts, forms, and supporting documents.
04
Recruitment Documents
Manage candidate and recruitment documentation in structured repositories.
05
Onboarding Documents
Manage onboarding forms, employee agreements, and required records.
06
Employment Contracts
Maintain employment contracts with versions, expiry dates, and access control.
07
Performance Documents
Store performance appraisal documentation and assessment records.
08
Payroll Documents
Connect payroll processes with relevant employee documentation.
09
Medical Benefit Documents
Store medical benefit and healthcare-related documents with controlled access.
10
Claim Documents
Manage receipts and supporting files associated with employee claims.
11
Asset Documents
Connect asset records with warranties, certificates, and supporting documents.
12
Procurement Documents
Manage purchase requests, supplier documentation, contracts, and procurement records.
Why Document Management with sasia.id?
A simpler way to control organizational information.
Centralized Documents
Keep employee, company, HR, and workplace documents in one connected platform.
Better Organization
Use categories, folders, metadata, tags, and structured repositories to find information quickly.
Version Control
Maintain document history and prevent confusion between old and current versions.
Controlled Access
Protect sensitive documents with role, organization, department, and document-level permissions.
Connected HR
Connect documents directly with employee lifecycle and workplace management processes.
Ready to Scale
Support growing document volumes, multiple branches, departments, and organizational units.
Put Every Document in the Right Place
Manage documents, versions, approvals, access, expiry, acknowledgement, and audit history in one connected platform.
Get Started